Scenarios and expected results
Describe the preconditions, user role, steps and observable result. A successful test must demonstrate a verifiable situation, beyond a page opening.
YOUR ORGANISATION
Sourcing Force implementation.
From scoping to user acceptance testing.
Define the target workflow, responsibilities and acceptance criteria before extending use. A clear project helps procurement, finance, IT and users work from the same decisions.
Roles, practices and project support
SUPPORT
- Scope
- Prepare
- Run acceptance tests
Sourcing Force + Buy Made Easy
Implement a one-off purchasing portal.
Team adoption depends on a clear workflow and reliable exchanges with existing tools.
Sourcing Force implementation organises request centralisation, rule configuration and acceptance testing of ERP/S2P flows.
When Buy Made Easy becomes the single supplier, the project also defines operational roles and service handover conditions.
The starting point
Prepare a measurable Sourcing Force implementation.
Scoping starts with a concrete perimeter: entities, users, categories and operations. It describes current difficulties and the desired change. Decisions on rules and responsibilities come before configuration choices so each team knows what must work and how to verify it.
A class C procurement pilot should be representative enough to encounter useful exceptions while remaining manageable. Choose scenarios that span the main stages, from expressing the need to tracking order information.
Information that matters
Prepare your Sourcing Force implementation.
Named responsibilities
Appoint owners to prepare data, run tests, analyse issues and decide how to handle them. Procurement, finance and IT contribute within their respective scope.
An issue log
Record the scenario, observed result, business impact and decision. Distinguish a blocking defect, an instruction adjustment and an enhancement that can be planned separately.
A clear workflow
Test the flows before deployment.
Information moves between teams. Responsibilities stay clear.
- 01
Scope
Validate objectives, pilot scope, stakeholders and acceptance criteria. Record the exclusions relevant to the project.
- 02
Prepare
Define data, roles and exchanges with the client’s systems. Prepare user materials as well.
- 03
Run acceptance tests
Run routine cases and exceptions. Document results and verify corrections with the relevant owners.
- 04
Decide
Have the owners decide on opening the scope, monitoring it and the conditions for expansion. Plan how to respond to issues.
The client's ERP / S2PSystem of record for rules, approvals, commitments and orders.
A preparation checklist
Example acceptance criteria to adapt.
| Scenario | Verification | Owner to appoint |
|---|---|---|
| Complete request | Required information present and readable | Procurement lead |
| Insufficient permissions | Unauthorised action prevented | Access rights owner |
| Interrupted exchange | Error identified and processing resumed without duplication | IT / integrator |
| Changed data | Correct reference in the system of record | Data owner |
A practical scope
Illustrative example: resuming a request after an error.
A pilot team prepares a request, then simulates an unavailable exchange in its test environment. It records the message, checks that no duplicate is created and describes the conditions for resuming. The expected result and procedure are agreed with technical owners; this scenario is not evidence that any particular connector works.
Your initial scope
Make the launch decision with the information you need.
Before opening access, gather acceptance test results, outstanding issues, user instructions and support contacts. Specify who can decide to pause or revert to the previous process, and how to inform the teams involved. These arrangements are developed with your organisation.
Sourcing Force provides the application workflow; BME handles the operations entrusted to it. The ERP/S2P remains authoritative for rules, approvals, commitments and orders. The Integration page details data flow scoping; this page covers project stages and the acceptance decision.
For a class C procurement deployment, timing depends on scope, data and team availability. Set a schedule after scoping, then track dependencies and decisions rather than relying on a standard duration announced in advance.
Administrator and user training forms part of the support: handling requests, understanding approvals, using catalogues and managing exceptions. Materials and exercises are built around your agreed workflows.
Prepare your project
Implementation questions.
What deliverables should we prepare for user acceptance testing?
Prepare the scenarios, their preconditions and expected results. Add a record of issues and an acceptance decision by the owners of the scope.
Can a standard implementation duration be given?
The schedule depends on factors including data, exchanges, stakeholder availability and the agreed scope. It is defined after scoping and identifying dependencies.
How does implementation differ from technical integration?
Implementation organises the project, users and acceptance. Integration handles data and exchanges between systems; it is one workstream within the overall project.
Your next step
Make room
for the purchases that matter.
Let's discuss your class C purchases and how your organisation works.
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