Describe the material
Gather dimensions, desired materials, finish and use. The marketing owner specifies the expected result and visual elements needed to review the offer with the supplier and technical contacts.
YOUR PROCUREMENT SCOPE
Point-of-sale display and marketing materials procurement.
One campaign, shared specifications.
Successful production starts with the teams defining the material and those receiving it. Connect version, format, quantity and schedule to make offers comparable.
Focused demo · Free assessment · Pricing on request
WELL-PREPARED MARKETING MATERIALS
- Format & version
- Quantities & destinations
- Approval & schedule
Sourcing Force + Buy Made Easy
Give one-off marketing purchases a clear framework.
A marketing campaign brings together printing, point-of-sale displays and promotional items from different suppliers.
Sourcing Force centralises requests, files, quotes and receiving milestones within your procurement workflow.
Buy Made Easy acts as the single supplier for outsourced operations and coordinates commercial conditions with service providers.
The starting point
Prepare point-of-sale display and marketing materials procurement.
Point-of-sale advertising and communication materials combine a creative need with production conditions. The file must describe the expected material, relevant graphics and intended use. Procurement matches this information with supplier proposals.
Class C procurement can support several campaigns and sites, with many one-off requests. The first priority is to retain a reference version and clear quantities. Prices are comparable only when characteristics and included services are comparable too.
Information that matters
Marketing specifications that make offers comparable.
Keep the right version
Identify the files and the people responsible for approval. Explain any change to text, format or visuals before processing continues to avoid conflicting interpretations.
Allocate deliveries
Specify quantities, packaging, dates and destinations by site. A phased campaign does not necessarily follow the same schedule as a single delivery to a central location.
One portal, several purchasing workflows
Streamline marketing procurement
Energy
Work at remote sites multiplies urgent orders, small supplies and local suppliers.
Explore the process →
Pharma and life sciences
Small laboratory equipment, maintenance and one-off services need precise information even when their cost is low.
Explore the process →
Manufacturing
A missing part, a consumable or a local service can involve several teams for a single order.
Explore the process →A clear workflow
From brief to receipt of the material.
Information moves between teams. Responsibilities stay clear.
- 01
Scope
Describe use, specifications, version and deadline with the marketing owner.
- 02
Compare
Compare offers for the same material and included services.
- 03
Approve
Identify who reviews the elements before production and who commits the order.
- 04
Distribute
Prepare destinations and contacts, then gather delivery or completion discrepancies.
The client's ERP / S2PSystem of record for rules, approvals, commitments and orders.
Your procurement system, extended
Centralise workflows: point-of-sale displays and marketing.
Your ERP / S2P
Master data, budgets, approvals and commitments remain within your management framework.
Your sites and requesters follow the same workflow.
The one-off purchasing portal
Requests · quotes · catalogues · AI assistance · tracking
Buy Made Easy · Single supplierOutsourcing and active follow-up of assigned operations.
Your specialist suppliers
- Point-of-sale displays and signage
- Printing and promotional items
- Campaign materials
Master data to the portal · Requests and baskets to the procurement workflow · Shared statuses and supporting documents
A preparation checklist
A shared checklist for campaign materials.
| Reference point | Expected information | Point to check |
|---|---|---|
| Material | Format, material and finish | Comparable offers |
| Version | Selected files and reference | Traceable approval decision |
| Volume | Quantities and packaging | Distribution by destination |
| Schedule | Dates relevant to the campaign | Coordinated production and delivery |
Put the workflow into context
A campaign delivered across several sites.
Marketing prepares a shared material, but quantities differ by destination. Procurement aligns the selected version, allocation and schedule. A format change is reviewed before production. The file then retains the agreed conditions and contacts receiving each delivery.
Enlarge the screen ↗Your initial scope
Prepare a representative campaign for the pilot.
Choose a material already used and a request that required several exchanges. Record information missing from the brief and changes after supplier consultation. The pilot should clarify responsibilities before adding more workflow stages.
Sourcing Force centralises requests and supplier exchanges. BME can perform assigned outsourcing operations. The client’s ERP/S2P remains authoritative for rules, approvals, commitments and orders; marketing teams retain content review and decisions on the expected material.
For class C procurement, the free diagnostic helps identify categories and rework that fragment team effort. A demo can follow a campaign file from the brief to the information needed for receiving.
Prepare your project
Implementation questions.
How can we avoid comparing different materials?
Define a shared specification and included service scope. Clarify proposed variants before reviewing price differences.
Who approves the version before production?
The person appointed by the client for the content and material. The file must retain the reviewed reference and information needed to continue the workflow.
How should we handle several destinations for one campaign?
Assign a quantity, packaging, date and contact to each site. Compare this distribution with the supplier’s proposed conditions.
Your next step
Make room
for the purchases that matter.
Let's discuss your class C purchases and how your organisation works.
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