Describe the needs
Specify the format, included services, participants and practical conditions. Connect any venue, equipment or additional service to its intended use and a need owner.
YOUR PROCUREMENT SCOPE
Event and business travel procurement.
A shared schedule, a clear scope.
Event or travel needs often combine several services. Describe expectations, people involved and relevant dates to prepare offers and approvals.
Focused demo · Free assessment · Pricing on request
SHARED PREPARATION
- Need & participants
- Offers & conditions
- Approval & completion
Sourcing Force + Buy Made Easy
A shared workflow for travel and events.
Hotels, venues, transport and MICE services create fragmented bookings, sometimes committed outside the procurement process.
Sourcing Force centralises business travel and event requests with their dates, budgets and approvals.
Buy Made Easy becomes the single supplier for outsourced procurement and coordinates travel and hospitality suppliers.
The starting point
Scope event and business travel procurement.
The file brings together the objective, participant count, locations, dates and required services. Teams need to know who decides the content, reviews proposed conditions and verifies completion. These reference points support exchanges between organisers, procurement and suppliers.
Class C procurement can include one-off event or travel services. Fragmented offers and participant changes create rework. An explicit scope helps track what was requested, proposed and ultimately selected.
Information that matters
Hotels, travel and MICE: prepare the need.
Review the conditions
Compare dates, options, change arrangements and pricing elements. The relevant specialists review the offer under the company’s framework before commitment.
Coordinate changes
Clarify a new date, additional participant or scope change. Identify who authorises the change and the information the supplier needs to continue processing.
One portal, several purchasing workflows
Organise events and travel with less administration
Energy
Work at remote sites multiplies urgent orders, small supplies and local suppliers.
Explore the process →
Construction and technical services
Counter purchases and unexpected needs may proceed before the site, budget and documents are properly identified.
Explore the process →
Manufacturing
A missing part, a consumable or a local service can involve several teams for a single order.
Explore the process →A clear workflow
The event and business travel procurement workflow.
Information moves between teams. Responsibilities stay clear.
- 01
Gather
Prepare the objective, locations, dates, participants and expected services.
- 02
Consult
Request offers with comparable scope and explicit conditions.
- 03
Approve
Review budget, conditions and changes under company rules.
- 04
Verify
Compare completed services with the agreed file alongside the relevant owner.
The client's ERP / S2PSystem of record for rules, approvals, commitments and orders.
Your procurement system, extended
Centralise workflows: travel and events.
Your ERP / S2P
Master data, budgets, approvals and commitments remain within your management framework.
Your sites and requesters follow the same workflow.
The one-off purchasing portal
Requests · quotes · catalogues · AI assistance · tracking
Buy Made Easy · Single supplierOutsourcing and active follow-up of assigned operations.
Your specialist suppliers
- Hotels and transport
- Venues and MICE services
- Hospitality and events
Master data to the portal · Requests and baskets to the procurement workflow · Shared statuses and supporting documents
A preparation checklist
A checklist for travel and event conditions.
| Reference point | Information to retain | Contact |
|---|---|---|
| Schedule | Dates and participant constraints | Organiser |
| Scope | Selected services and options | Need owner |
| Conditions | Proposed arrangements and changes | Procurement and qualified reviewers |
| Completion | Observed completion and discrepancies | Designated owner |
Put the workflow into context
An event with a changing participant count.
The organiser prepares an offer for a group, then needs to adjust capacity. The file brings together the initial version, the change and proposed conditions. The approver reviews the adjustment before commitment; those responsible for delivery then have the scope actually selected.
Your initial scope
Prepare a file the team can pick up again.
Choose a past operation to identify where information changed: participants, dates, services or contacts. Reviewing the file shows what must be recorded so another team member can understand decisions and next steps.
Sourcing Force structures requests and supplier exchanges. BME handles assigned outsourcing operations. The ERP/S2P remains authoritative for rules, approvals, commitments and orders. Travel policy and service decisions remain those of your organisation.
The free diagnostic helps identify occasional class C purchases and administrative rework. The demo follows file preparation and its workflow; provider selection and service conditions are reviewed within this framework.
Prepare your project
Implementation questions.
Which file should we bring to prepare the demo?
An anonymised need with dates, services, a supplier proposal and an example change helps describe the workflow and information needed for decisions.
How should a change in date or participants be handled?
Keep the initial request, specify the change and have the proposed conditions reviewed. Identify who can authorise the next step within the company’s framework.
Does the company’s travel policy still apply?
Yes. Requests and services are reviewed under the client’s rules. The organisation specifies approvers, exceptions and information to retain in the file.
Your next step
Make room
for the purchases that matter.
Let's discuss your class C purchases and how your organisation works.
Request your free assessment.