Identify unambiguously
Provide the manufacturer’s reference, description, equipment concerned and defining characteristics. A photograph can supplement the file, but cannot replace the information needed to check compatibility.
YOUR PROCUREMENT SCOPE
MRO supplies procurement.
The right reference, in the right place.
A consumable, part or tool cannot be selected from an approximate description. Gather the characteristics the supplier needs and retain the equipment context through to receiving.
Focused demo · Free assessment · Pricing on request
A USABLE PRODUCT REFERENCE
- Use & equipment
- Reference & unit
- Availability & destination
Sourcing Force + Buy Made Easy
Bring maintenance supplies together.
Technical specifications, urgent requirements and multiple distributors make small industrial orders difficult to manage.
Sourcing Force centralises MRO needs, quotes and supply tracking within your ERP/S2P workflow.
Buy Made Easy is the single supplier for outsourced procurement and coordinates parts and consumables suppliers.
Inside Sourcing Force
A look at the workflow in the application.
The starting point
Organise industrial supplies procurement.
This category brings together supplies needed to maintain, repair and operate equipment. A request may concern a known reference, a part to identify or a recurring consumable. In each case, procurement needs information to match the need with the offer.
Class C procurement includes some of these supplies, without indicating their technical criticality. A small part can determine whether work can proceed. Priority must therefore be explained through intended use and available lead time, then reflected in the client’s processing workflow.
Information that matters
Industrial references everyone can understand.
Compare the right quantity
Distinguish the unit used from the unit sold: item, batch, box or pack. An apparently lower price offers little value if the quotes cover different quantities or supply scopes.
Prepare for availability
Specify the desired date, site and recipient. Compare the supplier’s proposed terms with this need. A technical alternative is reviewed by the business expert before processing continues.
One portal, several purchasing workflows
Control purchasing in your sector
Automotive
Urgent maintenance should not lead to a lost quote or an untracked supplier record.
Explore the process →
Construction and technical services
Counter purchases and unexpected needs may proceed before the site, budget and documents are properly identified.
Explore the process →
Energy
Work at remote sites multiplies urgent orders, small supplies and local suppliers.
Explore the process →A clear workflow
Choose the workflow according to recurrence.
Information moves between teams. Responsibilities stay clear.
- 01
Describe
Prepare a request with the reference, quantity, equipment and destination.
- 02
Route
Review a catalogue for known items or prepare a quote-based file.
- 03
Approve
Have technical suitability reviewed, then apply the client’s commitment rules.
- 04
Receive
Compare the received supply with the need and pass discrepancies to the file owner.
The client's ERP / S2PSystem of record for rules, approvals, commitments and orders.
Your procurement system, extended
Centralise workflows: MRO and industrial supplies.
Your ERP / S2P
Master data, budgets, approvals and commitments remain within your management framework.
Your sites and requesters follow the same workflow.
The one-off purchasing portal
Requests · quotes · catalogues · AI assistance · tracking
Buy Made Easy · Single supplierOutsourcing and active follow-up of assigned operations.
Your specialist suppliers
- Bearings and parts
- Tooling and consumables
- Maintenance services
Master data to the portal · Requests and baskets to the procurement workflow · Shared statuses and supporting documents
A preparation checklist
A short checklist for MRO supplies.
| Situation | Decisive information | Workflow to review |
|---|---|---|
| Recurring consumable | Reference, unit and observed consumption | Selected catalogue |
| Identified part | Manufacturer, equipment and lead time | Catalogue or quote |
| Incomplete reference | Characteristics and available documentation | Need qualification |
| Proposed alternative | Differences and compatibility | Technical expert review |
Put the workflow into context
A replacement to prepare before maintenance work.
A technician requests a part known by its former description. The file brings together the equipment, reference and pack size. The supplier clarifies its offer; the expert reviews compatibility. The approver then has a documented request with an explicit destination and deadline.
Your initial scope
Make future files easier to prepare.
Start with a representative category and record recurring questions: incomplete references, different units, missing delivery information. The pilot should improve these specific points before extending the workflow to a wider range of supplies.
Sourcing Force structures requests, catalogues and exchanges. BME performs the outsourcing operations entrusted to it. The client’s ERP/S2P remains authoritative for rules, approvals, commitments and orders; compatibility decisions remain with technical owners.
The free diagnostic helps identify fragmented class C procurement. For the organisation of teams and sites, see the Industry page; this page focuses on preparing references and accessing supplier offerings.
Prepare your project
Implementation questions.
How should we handle a reference that is no longer available?
Gather the relevant characteristics and have the technical expert review alternatives. The file retains the differences and the decision made before commitment.
Should every supply item be placed in a catalogue?
Start with sufficiently well-known and recurring references. Unusual needs retain a quote or qualification workflow, with the information required for review.
What should we compare during an MRO pilot?
Compare request completeness, rework and clarification steps within the same category. Purchase frequency must not obscure equipment criticality.
Your next step
Make room
for the purchases that matter.
Let's discuss your class C purchases and how your organisation works.
Request your free assessment.