Quote reading and extraction
Extract useful information from a quote — supplier, items, quantities and prices — to prepare a structured purchasing file.
Procurement artificial intelligence
AI procurement automation.
AI that takes action.
Read a quote, structure a request, identify a discrepancy: focus your teams on useful decisions. Sourcing Force connects tail spend information and tasks within your procurement rules.
Sourcing Force + Buy Made Easy
AI for class B and C procurement.
Reading a quote, assessing a request and checking its documents takes time before the procurement decision is even made.
Sourcing Force centralises these files and uses AI to structure information, detect discrepancies and prepare actions.
Buy Made Easy complements the digital workflow as the single supplier for outsourced purchases.
An operational objective
Artificial intelligence for class B and C procurement.
Decisions within defined rules.
Procurement automation organises task execution using data, rules and triggers. Artificial intelligence supports reading information, structuring it and examining discrepancies. Start with the purchasing need and the decision to prepare.
Across classes B and C, varied quotes and requests take up team time before an order is even committed. A structured file makes information easier to use: supplier, items, quantities, terms and supporting documents.
Choose tasks to automate by following a real request. Identify the data needed, expected result, responsible person and situations requiring special review. This gives AI a clear role in the workflow.
From quote to request
Spot purchases:
keep useful information moving.
- 01
Read
The quote and supporting documents populate the file.
- 02
Structure
Data fills the request fields.
- 03
Check
Discrepancies and missing information are highlighted.
- 04
Route
The request follows the workflow's rules and permissions.
Your ERP/S2P remains the system of recordRules, approvals, commitments and orders. Sourcing Force prepares and supports specialist class B and C workflows.
Uses of AI in procurement
AI to prepare,
check and act.
Complementary tasks to organise around your information and processing rules.
Prepare
Request qualification
Organise the requirement, identify missing information and prepare to direct it to the appropriate purchasing workflow.
Purchase requisition creation and structuring
Turn the information collected into an actionable purchase requisition with its line items and supporting documents.
Check
Document checks
Check that the expected documents are present and consistent, then highlight the points needing review.
Supplier checks
Bring supplier information together and flag inconsistencies relevant to reviewing the purchasing file.
Bank details checks
Compare bank details with the information in the file to identify discrepancies to resolve before payment.
Customs checks
Organise the customs data and documents needed for an international purchase and highlight missing information.
Purchase order, receipt and invoice matching
Compare line items, quantities and amounts across the three documents to highlight discrepancies.
Anomaly detection
Identify inconsistencies in purchasing data and help the team prioritise their review.
Act
Sourcing assistance
Prepare supplier searches and response comparisons based on the stated requirement.
Autonomous sourcing
When autonomous mode is enabled, let the autonomous workflow carry out sourcing within the agreed scope.
Autonomous negotiation
When autonomous mode is enabled, let the autonomous workflow negotiate within the limits defined for the project.
How it works
AI in procurement:
assistance and autonomy by choice.
The team controls processing
AI prepares information, flags discrepancies and supports searches. Teams review the file and make the decisions required by the organisation.
This mode helps focus attention on understanding needs, comparing offers and handling exceptions.
Sourcing or negotiation runs autonomously
When autonomous mode is enabled, sourcing or negotiation can run without human intervention within the agreed scope.
Define objectives, limits and escalation rules. The chosen mode follows your organisation's responsibilities and procurement framework.
The file in the application
Find the documents
and request information.
The pre-order brings together the supplier, contacts, quote and items. It structures the file that continues through the purchasing workflow.
Integrated AI tools
AI models supporting
procurement workflows.
Mistral AI
OpenAI
AnthropicDefine the use case and required data first. Processing quality depends on the structure of the file, checking rules and how exceptions are handled.
Build your scenario
Start with a task
your teams know.
Describe the input and outcome
Gather an anonymised quote or request. Identify useful fields and the result the team needs. Specify where the document fits into the workflow and which system holds the reference data.
Prepare for exceptions
Review missing information, discrepancies and supplier responses to compare. Connect each situation to the person responsible and the next action.
Connect the application and operations
Sourcing Force provides the specialist application; BME Consulting delivers assigned outsourcing services. Software and services can be combined or used separately. This division clarifies who prepares, who processes and who decides.
A free Tail Spend Assessment helps identify priorities. A focused demo can then walk through the information and actions in a representative file.
Explore BME outsourcing ↗Prepare your project
Implementation questions.
What should we bring to a quote-processing demo?
Prepare an anonymised quote, the associated need and the expected purchase request fields. Include your approval rules and relevant checks so the discussion can follow a practical case from start to finish.
How do we choose between assistance and autonomous mode?
Assistance prepares information and actions for the team. When autonomous mode is enabled, sourcing or negotiation runs within defined boundaries. Choose the mode according to assigned tasks, decision rules and exceptions that need escalation.
What is the purpose of matching the order, receipt and invoice?
It compares line items, quantities and amounts to highlight discrepancies. The team can then review differences in context and handle exceptions under its procurement and finance rules.
Your next step
Make room
for the purchases that matter.
Let's discuss your class C purchases and how your organisation works.
Request your free assessment.