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Free purchase order template: Excel and PDF
Enter the buyer, supplier and items, calculate amounts excluding and including VAT, then export a CSV or print to PDF.
Your entries stay on this page. The tool does not save or send them to Sourcing Force. Closing or reloading the page erases them.
Worked example
Fictional example: 20 pairs of gloves at €4.50 excluding VAT, plus €10 delivery. The illustrative VAT rate is 20%; adapt it to your purchase. This is not a country-specific tax template.
| Description | Quantity | Unit price excl. VAT | VAT | Net total |
|---|---|---|---|---|
| Work gloves — size 9 (pair) | 20 | 4.50 € | 20 % | 90.00 € |
| Delivery charge | 1 | 10.00 € | 20 % | 10.00 € |
Net total: 100.00 € · VAT total: 20.00 € · Total incl. VAT: 120.00 €
Create your purchase order
Prices in EUR. Quantities: up to 3 decimal places; prices and VAT rates: up to 2. VAT is rounded to the nearest cent on each line. For PDF, choose Save as PDF in the print dialog.
Purchase order
Draft — check and approve before sending to the supplier
Order number: To complete · Issue date: To complete
Buyer
To complete
Supplier
To complete
Quote or contract reference: To complete
Delivery place and date: To complete
| Description | Quantity | Unit price excl. VAT | VAT | Net total |
|---|---|---|---|---|
| Description, quantity, price and VAT to complete | ||||
- Net total
- 0.00 €
- VAT total
- 0.00 €
- Total incl. VAT
- 0.00 €
Terms and instructions
To complete
How to use this template
Identify both parties, describe the goods or services, check prices and applicable VAT, specify delivery and payment terms, obtain approval, send the correct version and keep a copy. This simple EUR template does not calculate discounts or currency conversions.
Frequently asked questions
Is this template free?
Yes. Calculation, CSV export and PDF printing require no account.
How do I open the CSV?
Open it in Excel or LibreOffice using UTF-8 and the semicolon separator if needed. Exported totals are the values calculated at download time.
Purchase requisition or purchase order?
A requisition records an internal need. A purchase order formalises the purchase with the supplier after the required approvals.